Oak Shadows HOA in Orlando, Florida
Oak Shadows Condominiums Association, Inc. the most efficiently managed and reliable homeowners association in the great state of Florida! We are a part of the community we serve, and it’s our goal to make sure all of the information you need about your HOA is readily available at all times. On our website, you will find exactly what is covered by your HOA fee, which includes common area maintenance for the pool, entry area, mailboxes, and guest access system. You can also find new tenant move-in requirements, as well as additional documents that may be helpful, such as meeting notices, meeting minutes, and election notices. Plus, Oak Shadows Condominiums Association, Inc. owns the waterworks, so all water services are managed with the same efficiency and reliability as your HOA. We will give you true peace of mind! Explore our website to learn more about our services or give us a call today.
Our Expertise
Oak Shadows Condominiums Association, Inc. operates as a community — focused on people, performance and passion. Our job is people focused… and we love this. We understand how important it is to provide our clients with a personable and knowledgeable team that has a shared passion for serving others. Every community and property type is unique. It’s why we choose to listen to our clients, understand their vision, and together, provide comprehensive management services, financial understanding and strategic guidance that allow each community to thrive.
I Need Service
We are here to help.
A Customer Care Supervisor will respond to your request and route your concern
directly to the proper party.
Payments
Online account management is one more way Villa del Sol at Meadow Woods provides the best-customized management service.
Electronic Statements
Go Green!
With our E-Statement service, you can receive your monthly association assessments electronically.
Services
Oak Shadows HOA in Orlando, Florida
New Development
Oak Shadows HOA in Orlando, Florida
Services offered include:
- Forward Planning
- Budget Creation
- Bond Processing
- Annexation Procedures
- Rules and Regulations Document Creation
- Architectural Design Review Guidelines Creation
- Management of Architectural Process
- Preventative Maintenance Documents
- Governance document creation
Financial
Oak Shadows HOA in Orlando, Florida
We are dedicated to providing accurate and timely financial services to your association. Our financial managers do more than prepare your monthly financial statements, they are an active participant in the financial operations of your community and are available to communicate with you when assistance is needed.
Monthly Financial Reports Package
Oak Shadows Condominiums Association, Inc. provides your association with a monthly financial statement package that includes:
- Balance Sheet – with the current month and prior month actuals
- Income and Expense Statement – with the month and year-to-date actuals to budget
- Income and Expense Trend Report – a convenient way to review year-to-date expenses by month and category
- Investment Listing Reports – with rates, terms, purchase dates, maturity dates, and account information for all your association investment accounts; detailing all association bank accounts and investments
- Reserve Fund Schedule – with month, year-to-date and prior year actuals detailing contributions and expenditures
- Settlement Fund Schedule – with month, year-to-date and prior year actuals detailing contributions and expenditures for tracking legal settlement funds
- Check Disbursement Report – with details on check date, check number, payee name, general ledger account number and a description
- Delinquency Report – detail listing of delinquencies by the homeowner or general ledger income category
- Bank Balance Report – a reconciliation for each bank account with attached bank statements for review
- General Ledger Report – a detail of all transactions for the month
- General Ledger Journal Report – a detail list of all journal entry adjustments for month and year-end
- Custom Reporting – provided to suit your needs
Accounts Receivable
Accounts Receivable
- Process billing statements, e-statements and payment coupons
- Strict adherence to the Board approved collection policy for delinquent homeowners
- Process all ownership changes and demands from escrow
- Process daily cash receipts both in-house and through our local lockbox
- Assess fines and violations that are approved by the Board
- Timely responses to billing inquiries and correspondence
- Monthly delinquency report with detail and status updates on individual delinquent accounts
- Ensure monthly status reports are received and provided to Board, from the association’s collection attorney on all delinquent accounts
- In-house small claims collection processing
Accounts Payable
Accounts Payable
- Review all invoices for proper approval and allocation of expenses
- Timely payment and tracking of invoice due dates
- File IRS 1099 forms for all independent contractors serving the association
- File State DE-542 forms for independent contractors
- Track vendor insurance coverage and contractor licenses
- Track and report on long term job cost
Lien Services
Lien Services
- Enhanced receivables tracking with in-house lien services
- Comprehensive receivables management with Board visibility at the center of our reporting
- In-house lien services to aid community finances and quickly resolve delinquency issues
Budget Management
Budget Management
Our Account Executives and Financial Managers will diligently work with the Board to prepare both a realistic and balanced budget. We start the process six months before the fiscal year end to ensure ample time for review and revision by Board.
Water Services
Oak Shadows HOA in Orlando, Florida
Homeowners may receive inadequate deliveries if private irrigation systems are leaking, have fallen into disrepair, are causing uncontrolled flooding and damage to properties, or are obstructed by debris or other materials.
Damages to the homeowner’s system, including damage to ditches, irrigation pipelines, and gates, are also the responsibility of homeowners irrigation system users. Homeowners must work together to make system repairs. Oak Shadows Condominiums Association, Inc. does not make repairs to the homeowner’s system. Should you and your neighbor encounter damage you are unable to fix, consider contacting an irrigation repair contractor to make repairs.
Homeowners may also opt to form a water delivery district to handle the operation and maintenance of their irrigation system.
Ditch Maintenance
Organizing regularly scheduled homeowners ditch cleanup days can reduce maintenance time and spread the workload equally among customers.
Ditches should be cleared of grass, weeds, and debris with the bottom shoveled out 2-3 inches lower than the bottom of the headgates or pipe. Additionally, ensure trash gates are properly installed where open ditches flow into a pipeline.
Also check all gates, pipes, and yard valves.
Safety tip: Uncovered stand boxes pose a safety risk for curious children and animals and should be covered at all times. Covering the boxes also prevents debris from entering the system.
Individual property owners should also ensure that their berms sufficiently contain irrigation water within their property’s boundaries.
Talk regularly with your homeowners and make sure to get contact information for the person who typically receives water immediately before and after you on delivery dates.
If the water is late, please check with your neighbor to determine the problem. Or, if the water is running early, notify the next neighbor in sequence to pick up the water a little early. These actions prevent flooding and are helpful to all parties involved.
Homeowners can also help each other with water scheduling conflicts, such as vacations, illness and work hours.
Maintenance
Oak Shadows HOA in Orlando, Florida
- Pool
- Entry Area
- Mailboxes
- Garbage Collection
- Street Lights
- Guest Access System
- Parking Lot Maintenance
- Landscaping
- Security
Photo Gallery
Oak Shadows HOA in Orlando, Florida
Reviews
Oak Shadows HOA in Orlando, Florida
Highly recommended property management company! They provide great services for the homeowners in Oak Shadows Condominiums in Orlando, FL. Excellent customer service and professionalism in making the Condominiums look great all the time. Good maintenance of the facilities makes all the unit owners happy. It always feels good to live in a beautiful place well-maintained and safe. Thank you Oak Shadows Condominiums Association, Inc.!
Very impressive property management, they make sure that everything is well-maintained. Homeowners loved their work and most of the guest visiting the place was giving lots of good compliments too. Keep up the good work Oak Shadows Condominiums Association, Inc.
Office Hours
Monday to Friday 9:00 a.m – 6:00 p.m
Saturday & Sunday – CLOSED
Oak Shadows HOA in Orlando, Florida
Location
2800 N Powers Dr,
Orlando, FL 32818
Phone
(407) 298-7233
oakshadowscondo@bellsouth.net